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How to use microsoft teams for interviewing.The right way to do coding interviews in Microsoft Teams
Do your research, make sure you understand the role, and find ways to evidence how your experience aligns with the role. Call Email. Renewable Energy Jobs. With an increasingly mobile global workforce, video interviews are becoming commonplace. So here are our 7 top tips to help you own your video interview. Switch your phone off, close windows to block out any outdoor noise, and lock the door if needed — we all know distracting our kids can be!
Find a simple, neutral background and ensure that your shot is well-lit. Adjust the lighting if required once the shot is set up. Ensure you have a strong internet connection. Make sure you have Microsoft Teams downloaded onto your computer, and familiarise yourself with the system. Research the company and decide what is appropriate to wear. Avoid patterns or distracting jewellery and ties. Opt for simple, softer colours and dress fully — not just from the waist up!
This will help you to psychologically feel ready for the interview. Have a pen and paper to hand for any questions that spring to mind or any key details you want to note down.
Also make sure you have a glass of water to hand — interviews can be thirsty work! Raise your camera to head level to avoid looking down on the interviewer and to make it more natural — use a laptop stand, or a pile of books. Within Microsoft Teams, turn off the box that shows you, this avoids distraction and too much self-consciousness and allows you to focus more fully on the interviewer and the questions. Once set up, check again for lighting — coming from in front of you. If you wear glasses, try to position the lighting to remove any unwanted glare.
This is a really important step. Test your setup. Do a dummy interview using Microsoft Teams with a friend. You can record it and watch it back to identify any adjustments you need to make.
Test the audio, the video and internet speed. Does the background look ok? Skills assessments and standardized questions for video responses allow candidates to rank on the quality of their responses alone. After completing the one-way interview and assessment, all responses are first evaluated by the fair video analytics and speech to text capabilities of Azure Cognitive Services within ROOM.
ROOM is truly focused on equitable outcomes that increase diversity of candidates. The platform offers a number of inclusive intelligent features to address unconscious bias.
Video only appears for a recruiter after a candidate is shortlisted or rejected based on their score. Through the Teams integration, ROOM is added to any channel so all these results are received immediately by multiple reviewers.
Reviewers can then quickly collaborate and evaluate candidates with others in real-time. The candidate profile is therefore always up-to-date and easily accessible in the future as part of the more holistic talent pool for reconsideration or benchmarking. These powerful enhancements lead to another important advantage of one-way interviews: helping to hire at scale. For organizations who wish to hire multiple employees for specific roles like gig workers, labour-hire or event staff; this method can be a phenomenal way to pre-screen suitable candidates quickly, efficiently and cost-effectively.
All candidates are measured on a level playing field and can be assessed and interviewed in a much shorter timescale. Employers can create or pin key assessments, invite candidates and review their responses all in one tab. Automated responses to candidates are then also available at the click of a button to progress or reject applicants.
All of these features are also extremely powerful for educational institutions in selections for university and college applicants. For candidates there are also a number of major benefits to one-way interviews and assessments through ROOM. A key advantage is that interviewees also have the option to play back and review their responses.
Unlike in a live interview, where answers can be regrettable later, candidates are able to re-record guilt-free. At the beginning of the interview, employers are also able to personalize interviews and assessments with their own video recordings. Candidates can receive a message from their potential hiring managers, teams or even CEOs, making the process more relaxed.
Candidates then receive guidance through a supportive pre-interview check for video resolution and sound.
Upon completion of the interview, candidates immediately receive notification via email with another personalized message.
One way interviews are a powerful first or second step in the hiring process. However, typically they are not enough by themselves to make a hiring decision. Once several candidates are screened and assessed, it is always best to have an interviewer or a team speak to the candidate directly over a virtual call. By combining the two steps in Teams with X0PA ROOM, interviewers can collaborate and assess candidates more easily than ever as all scores, information and insights in the one-way interview stay on one channel.
That way employers know that all the information CV, profile, assessment scoring, evaluation, notes etc. Ultimately your hiring team has to decide what works best for you.
This depends on how far you are down the talent acquisition process and what the specific role looks like. Intelligently pre-screening candidates gives maximum insights and will likely lead to better potential individuals. It also means a more diverse range of applicants moving to later stages of the process. Following up with direct virtual interviews will give you the personal connection with a candidate to really ensure they are the right person for the role.
In combination, these new tools are a powerful and objective way to hire best-fit candidates efficiently in one place and with maximum collaboration all the way through the process. As a Microsoft Partner, X0PA AI and are always working with Microsoft to deliver the most efficient, effective and inclusive solutions that empower employers and educators. As the pace of technology innovations gets increasingly rapid, IT companies often find themselves struggling to hire the right talent […].
As a hiring manager, you want to find and onboard the best talent for the role. But you also want […].
How to use microsoft teams for interviewing. How to Conduct Virtual Interviews with Microsoft Teams
With an increasingly mobile global workforce, video interviews are becoming commonplace. So here are our 7 top tips to help you own your video interview. Switch your phone off, close windows to block out any outdoor noise, and lock the door if needed — we all know distracting our kids can be!
Find a simple, neutral background and ensure that your shot is well-lit. Adjust the lighting if required once the shot is set up. Ensure you have a strong internet connection.
Make sure you have Microsoft Teams downloaded onto your computer, and familiarise yourself with the system. Research the company and decide what is appropriate to wear. Avoid patterns or distracting jewellery and ties. Opt for simple, softer colours and dress fully — not just from the waist up! This will help you to psychologically feel ready for the interview.
Have a pen and paper to hand for any questions that spring to mind or any key details you want to note down. Also make sure you have a glass of water to hand — interviews can be thirsty work! Raise your camera to head level to avoid looking down on the interviewer and to make it more natural — use a laptop stand, or a pile of books. Within Microsoft Teams, turn off the box that shows you, this avoids distraction and too much self-consciousness and allows you to focus more fully on the interviewer and the questions.
Once set up, check again for lighting — coming from in front of you. If you wear glasses, try to position the lighting to remove any unwanted glare. This is a really important step. Test your setup. Do a dummy interview using Microsoft Teams with a friend. You can record it and watch it back to identify any adjustments you need to make. Test the audio, the video and internet speed. Does the background look ok? How is your positioning? What about your body language?
Try not to fidget or move your hands too much, this can be distracting, and can interfere with the microphone. Co-editing is a great feature that allows you to collaborate in real-time with others making it ideal for sharing during a Teams meeting. You can send a link to the file simply by right-clicking on the file name and selecting Copy link. Just open the document and click File, Info, Version History. Microsoft Teams Tip : When you have a file that is commonly referenced, you can add the file as a Tab along the top of the channel.
The file is then available to everyone by simply clicking on the tab. Extending the notion of adding a File as a Tab , you can add other applications to the channel Tabs. In fact, this is one of the most common uses of Teams, adding Tabs to support key Team activities. Possibilities include adding additional cloud files storage used by your company Box, Dropbox, and SharePoint for example , Adobe Sign or Docusign, PowerApps, Microsoft Project, or many other possibilities.
The Add a tab window at first only shows some of the options as shown in the image below. Click on the More apps link to see all available applications. Private chat is ubiquitous in Teams. You can jump into a chat almost at any time from anywhere. To start a chat, click on the New Chat icon which is always present at the top of the screen. Type your message at the bottom of the screen and click send. The recipient will receive a popup banner that shows that you want to chat with them and they can reply directly in the popup.
You can jump directly into a Teams call, video chat, or add others to the chat using the icons in yellow as shown in the image above. Private chats are not visible to others in Teams and are journaled in your Teams interface so you have a permanent record of the conversations. Of course, you can use these same features from your Teams mobile client as well for iOS and Android devices. The Calendar app in Teams will show your personal Microsoft calendar.
You can create meeting requests in the Calendar app and this works well. However, you will find that it would be better to create Teams meetings in Outlook. The main reason for this is that as of the time of writing, the Teams Calendar app is not as well integrated with room and resource scheduling as Outlook.
Frequently, a team will want to meet in person and also provide a team meeting link for the same meeting so that those who are out of the office can participate. Typically, physical meeting rooms are set up in Microsoft so that a meeting request allows them to be automatically reserved.
You cannot do that in the Teams Calendar app as of the time of writing. As a result, if you routinely reserve meeting rooms, create your team meeting requests in Outlook. Fill out the Details form and click Send. Teams will add the meeting URL to the body of the message that allows attendees to join the meeting.
After you complete the Details form and click Send this also happens if you create a Teams meeting in Outlook , you have some additional features that are not available until the meeting is created. The options Chat , Files , Meeting Notes , and a Whiteboard are now available which you can refer to after the meeting to see exactly what happened.
In addition, if a video of the meeting was recorded, that will also be available here. Microsoft Teams Tip: You can use the Meeting Notes feature to pre-stage meeting notes for the meeting which can be viewed and edited in real time among the participants. Dial in-phone numbers for a meeting will be automatically added if your Office or Microsoft has an associated dialing plan. If you have a different conferencing service, your Teams admin can add dial details using the custom URLs shown in the image above.
Teams is perhaps most famous for online meetings. By default, you can invite anyone to a meeting, even if they are not members of your organization. When it's time to join, clicking on the URL in the invitation offers the opportunity to launch or download the Teams app, or join using a web browser. The web browser experience with Teams meetings is very good and is almost at parity with the Teams app. One feature you will find in the app that is not in the browser is the ability to blur your background in the meeting.
The slider in the middle causes the Background settings flyout to appear where you can select presets including blur. You can also add your own background, which can be fun. Once in the meeting, focus will automatically shift to the person speaking. Microsoft routinely updates this focus behavior as well as the number of people that can be on the screen. Expect this experience to change over time, but overall, it works as you would expect. Most useful in the ellipses Also, for poor bandwidth scenarios, you can disable incoming video.
Team owners will see Stop the meeting and Share meeting notes on this menu. It would take a book to review all the features available in Teams meetings, but the more useful features are:. Click on Participants to fly out the Participants Panel.
From this panel, you can mute individuals, make or un-make presenters, and invite others. Type their name in the text box, or click on the links icon to copy the information to a clipboard so you can paste the information into chat for others to use , or send in an email. You can chat individually with others, with the team, or a subset of participants. The chat log is journaled so attendees can review it later. Use Share to display content from your desktop, window, or a PowerPoint presentation with the group.
When sharing your desktop, be mindful that all content on your desktop is suitable for a business meeting, as everything on your screen will be visible to all members of the meeting. This is a common way for company secrets to get exposed to users outside the company, or for you to unwittingly show others some personal details in an email or browser link that is tagged in your browser.
Sharing content is a great way to collaborate in real time on a document of interest to the team. Just open the document from Files , and paste the URL into the chat. All members of the team can, not only open and view the document, but edit it in real time as previously discussed. You just press Record on the ellipses menu only available for meeting presenters.
Microsoft Stream is the service that hosts videos for Teams. You can think of Stream like a private YouTube for business. Once the recording is rendered, it will be available for review by the attendees. The meeting owner has the option of making the recording available to the entire company. You can do this by clicking on the Chat application on the left menu, locating the entry for the recording, clicking the ellipses Changing the recording permission makes the video accessible to others but does not automatically post the video to a Teams channel.
To post the video into Teams, click on the Get link option shown in image above , then click Teams on the left sidebar, select the channel for the video, and click the Streams icon at the bottom of the screen.
Paste the URL into the text box and post the video. Now you have a good idea of how to use Microsoft Teams. GoSkills offers a Microsoft Teams course that takes a more in-depth look at these topics. It takes a deeper dive into Teams meetings, co-editing of documents, and provides an overview of Teams administration, as well as the mobile application, making calls, and Meet Now.
Get your team up to speed with access to GoSkills' award-winning course library and learning management system. Try it for free today. Brett is a professional technical storyteller, speaker, trainer, and author with expertise in Microsoft technologies like Office and Azure. Employee recognition is a key driver in carving out a healthy and sustainable company culture. Learn how fostering authentic employee engagement with your team can positively impact your business.
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Resources From Python to Excel, or Power BI, Tableau and beyond, check out these free resources to help take your data analysis skills to the next level. How do you share content without creating multiple versions of the same file? If you have an important online meeting how can people who are not part of the meeting, but have an interest in the content, access the recording?
What are Teams? Accessing Teams There are three ways to access Teams. Exploring Teams The Teams interface takes a little exploring to get used to. Left sidebar menu The left sidebar menu of the Teams interface holds icons for different major work areas in Teams. Teams Clicking on Teams on the left-sidebar lists teams where you are a member. Discover and join Teams To discover Teams that you can join, click Join or create a team at the bottom of the Teams list. Quick tips Here are some tips to help you get started as you explore how to use Microsoft Teams.
Just right-click on the Team name and click Hide. This matters more than you might think. The Teams list can get cluttered easily as, by default, anyone can create a team.
For the most important teams, Pin them to the top of the list right-click, Pin. This way, you save yourself from scrolling a potentially long and changing list of names to get to the teams you actually work with. Discover teams you may want to join by clicking on Join or create a team at the bottom of the Teams list shown in the image above.
Creating a Team Of course, you may want to create your own team and, unless the defaults are changed by the Teams administrator, you can.
Personalizing Teams Teams has several ways you can modify it to match your preferences. Add your picture Personalize your profile picture by clicking on the user profile icon in the upper right corner and adding a profile picture. Tune with notifications This is one of those settings that you will have to mess with a few times to get right. Channels Channels are topic areas within a team. Posts The Posts tab is where you post anything you want to say to the channel participants. Files One of the main benefits of Teams is that you no longer need to send files around to team members by email.
Adding apps Extending the notion of adding a File as a Tab , you can add other applications to the channel Tabs. Private chat Private chat is ubiquitous in Teams. Calendar The Calendar app in Teams will show your personal Microsoft calendar. Teams meetings Teams is perhaps most famous for online meetings.
Joining a meeting The web browser experience with Teams meetings is very good and is almost at parity with the Teams app. Popular features It would take a book to review all the features available in Teams meetings, but the more useful features are: Invite someone to join in real time Click on Participants to fly out the Participants Panel.
Chat You can chat individually with others, with the team, or a subset of participants. Share content Use Share to display content from your desktop, window, or a PowerPoint presentation with the group. Summary Now you have a good idea of how to use Microsoft Teams.
Try for free. Loved this? Subscribe, and join , others. Get our latest content before everyone else. Unsubscribe whenever. Your email address. Brett Hill Brett is a professional technical storyteller, speaker, trainer, and author with expertise in Microsoft technologies like Office and Azure.
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